Position: Executive Assistant to the Executive Director of the Nigonigawbow Secretariat

Wabaseemoong Independent Nations is recruiting Executive Assistant to the Executive Director of the NIIGONIGABOW SECRETARIAT. Under the guidance and direction of the Executive Director, the Executive Assistant is responsible for assisting and supporting the Executive Director in the performance of Executive duties by performing administrative and public relations functions. Reporting directly to the Executive Director, the Executive Assistant is responsible for providing executive, administrative, and program development support . The Executive Assistant serves as the primary point of contact for internal and external relations on all matters pertaining to the Executive Director. The Executive Assistant serves as a liaison to the Administrative team; organizes and coordinates events and external relations efforts; and support special projects.

Duties and Responsibilities

  • Arrange travel plans and itinerary, for the Management Team and advisory committees as required
  • Schedule and confirm appointments and meetings of the Executive Director
  • Complete Expense Forms and Cheque Requisitions for the Executive Director
  • Maintenance of management files
  • Manage all request related to files, follow up with staff handling the files and,
  • Organize meetings
  • Assist in the planning and organizing of events related to the activities of the Program
  • Assist in the preparation of related presentations and agendas for the Executive Director Provide administrative support to the Administrative Office
  • Prepare/edit internal/external correspondence including faxes, memos, emails
  • Answer calls and/or relay messages
  • Proofread all correspondence and material
  • Arrange requests related to travel, accommodation
  • Perform any other duties related to the position of Executive Assistant as directed by the Executive Director
  • As a member of the management team you will assist in providing administrative support services to the Executive Director as required, in a timely and efficient manner.

Qualifications and Skills:

  • Completion of a degree or diploma from a recognized university or college in business administration or public administration and/or an advanced specialization with two years’ experience attained
  • Minimum three years’ experience as an Administrative Assistant
  • Proficient spoken and written English
  • Knowledge of Word, Excel, PowerPoint and MS outlook
  • Punctual, meticulous and reliable with courteous manners to the public
  • Must be efficient in time management and have strong organizational skills
  • Fluency in Ojibwe considered an asset
  • Work weeks are 5 days, Monday to Friday, starting at 9:00am to 4:00pm
  • Entitled to one hour of unpaid time for lunch and two paid fifteen-minute breaks.
  • Frequently exposed to noise and a regular flow of people around the office
  • Frequently assigned to changing priorities
  • May be required to work extra hours and will receive compensatory time off.
  • Responsible for meeting the demands of multiple priorities with multiple deadlines

Submit Cover Letter, Resume with 3 work References by Friday, July 10, 2020 at 12 noon.

Competitive salary and benefits. We thank all those who apply. Only applicants selected for an interview will be contacted. Submission of criminal record check required prior to offer of employment.

Submit to:

Betsy Mandamin, Executive Director
NIIGONIGABOW SECRETARIAT – A division of Wabaseemoong Independent Nations