Director of Operations/Chief Administrative Officer - Job Opportunity

Position Title: Director of Operations/Chief Administrative Officer
Location: Wabaseemoong Independent Nations, Band Administration Building
Status: Full-Time Position
Responsible to: Chief and Council

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Position Summary

Under the direction of Chief and Council, the Director of Operations will coordinate the administration and day-to-day operations of Wabaseemoong Independent Nations, ensure financial accountability, and monitor/supervise the effectiveness and efficiency of band administration, band facilities and services, and works and operation functions.

Duties and Responsibilities

Direct, supervise and evaluate band administration and works and operation staff.
Approve minor travel as required under Band Staff Regulations
Act as a co-signer of all band cheques in accordance with band financial policy and regulations.
Approve purchase orders in accordance with program requirements and budget allocations.
Sit on the capital management and economic development committee, and operation and finance committee.
Inform Chief and Council of all matters affecting the administration of the band by regularly reporting to Chief and Council
Maintain up-to-date understanding of pertinent government and non-government programs affecting band finance and operation.
Ensure that monthly financial reports are prepared for the operation and finance committee and Chief and Council as set out in the band finance policy and regulations.
Ensure the proper day to day functioning of the band.
Monitor all Band/Government agreements and contracts to ensure that the intent of the agreements/contracts are being fulfilled and that all necessary reports are completed and transmitted to the proper government agencies.
Review and approve employee attendance and hours of work performed.
Monitor the band manual and recommend changes to Chief and Council.
Develop and maintain the operations manual for all band facilities and services.
Monitor the function and operation of all band programs.
Develop and/or supervise implementation of approved maintenance management schedules for Band facilities and buildings.
Attend workshops and training sessions as directed
Recognize that duties may change from time to time subject to operational requirements
Monitor operation and maintenance expenditures and recommend payment to the accounts payable clerk based upon performance of service of receipt of goods
Ensure that approved Maintenance Management Schedules are developed and implemented for all Band Facilities.
Maintains operations staff attendance records
Review all Band/Government funding agreements and contracts and establish required financial and reporting mechanisms.

Qualifications:

A bachelor’s degree in business, operations management, or a related field, combined with at least 5 to 10 years of professional experience in management or operations.
Strong leadership, communication, and analytical skills, proficiency in data analysis and performance metrics, and experience with business planning and budgeting.
Experience in a senior management role, ideally within First Nation or a municipality, experience in a band management/administration would be preferred.
Strong financial acuity and understanding of accounting principles with a minimum 5 years’ experience, with proven administrative background, including budget management, tracking and reporting.
Possess professional attributes, communication skills, use technical skills, and manage report, reviews.
Experience as an intermediate/advanced user of the Internet and Microsoft Applications such as Outlook (Email), Word, Excel, etc.
Understand the principles and practices of supervision, personnel administration and the Canada Labor Code.
Excellent judgment in setting priorities, identifying issues and determining action when working under pressure or tight deadlines.
Strong ability to work independently as well as a member of a team.
Ability to work with a flexible schedule.
A valid Ontario Driver’s License, Driver’s abstract, and a reliable vehicle required.
Clean criminal record check required.